7 reasons to use digital documents
In the digital age having resources that promote agility, efficiency and security to business processes has become a ‘’must have’’ and this is the case with digital documentation! Therefore, we have separated for you 7 advantages in abandoning the physical paper, investing in digital documents and software that make this digital transformation possible.
Easy access to all documents and information
Without wasting time searching for files with no success. With specialized digital documentation software, your company’s documents can be hosted in the cloud and edited whenever you want.
The cloud storage system protects your documents against any loss of server. In addition, unlike paper documents, online documents will not be destroyed in the event of natural calamity or man-made disaster.
The composition of documents becomes less bureaucratic and agile through the appropriated software.
Saves physical space
By adopting the use of digital documents, you leave out the large filing rooms, CD drawers and cabinets designed to store papers within your company.
Having digital documents provides a considerable reduction in expenses for printing, copies and physical accumulation of documents.
Ease of shipping
In addition to making it easier to handle digital documents, it is simpler and faster to send them, since the document is already digital, you can send it quickly, save time, expenses and stop relying on postal services.
Ensures legal validity
Provisional Brazilian Measure 2,200-2 / 01 establishes that electronic documents authenticated by digital signature have the same legal value as those signed by hand.